Post : Purchase Ledger Administrator
Reporting to : Team Leader/ Purchase Ledger Manager
Objectives : To offer the highest standards of Finance services to suppliers
Hours of employment : Monday to Friday. 9.00AM - 5.30PM. 25 days holidays per annum
Personal requirements:
- Good understanding of Residential Property Management and current legislation.
- A high level of attention to detail and numerical accuracy required.
- Well-developed interpersonal and oral communication skills - written and verbal.
- A premium level of customer services skills.
- Ability to work on own initiative as well as a team.
- Diplomacy: dealing with people in a sensitive and tactful way.
- Ability to prioritise workload and work to stringent deadlines.
- Positive, can-do attitude.
- Ability to multitask.
- Use of Outlook, Word, Excel, PDF, or ability to pick up systems well and retain information.
Main Duties and Responsibilities:
Primary Responsibilities:
- Understanding and knowing your way around the systems used: Dwellant and PMS.
- Uploading invoices on to the Dwellant system with high accuracy and attention to detail.
- Weekly supplier payments
- Checking and Posting invoices to PMS with high attention to detail
- Ensuring amounts on Utility invoices are posted at the correct balance to reduce any chaser letters and late payment charges.
- Dwellant invoice import (correcting any errors there may have been on invoices)
- Autopay Report (a report of items that did not get included in the payment run)
- Dwellant queues: Dealing with Disputes, Duplicates, Ad hoc requests, Invoice holding bay.
- Mailbox - responding to emails professionally and in a timely manner, including:
- Uploading urgent invoices from the urgent subfolder
- Reconciling supplier statements
- Utility management and utility queries
- Query Mailbox (dealing with more intricate client/portfolio accounting queries.
- Answering telephone calls and dealing with Supplier queries.
- Managing your own refund spreadsheet with 20-line items each month: Requesting and continuously chasing refunds owed back to us.
- Direct Debits (ensuring direct debits taken from the bank are reflecting on our system correctly in the same day).
- Sorting and scanning post efficiently, ensuring these go to the relevant places.
Assist Team Leaders/Purchase Ledger Manager:
- Monitoring of intercompany debt
- Inter account transfers and approving transfers on Barclays when requested
- Updating of spreadsheets in Excel
- Creating letters or correspondence on Word
- Any other Ad Hoc requirements
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.